Family responsibility worksheet — detailed record

Browser print / Save as PDF

Choose the record you need

Compact meeting pack is the default: three core pages plus one task/candidate continuation page and one cost/replacement continuation page. Complete those five pages near the end of this worksheet, select the compact mode, and use your browser’s Print command.

Detailed worksheet opens every explanation and prints every field below. It can be long because all eight domains, four arrangements, and twelve cost rows are present. Keep entries within the labeled fields and use the continuation pages when a bounded field is full.

Set compact meeting-pack mode Set detailed-record mode Download plain-text paper pack

These links set the print mode without a script. After choosing, use File → Print or the browser’s Save as PDF option. Return to “compact meeting-pack mode” before an ordinary print.

1 · Family needs and context

Purpose and family context

Use counts or ranges only as reminders. They do not create a recommendation or default price.

What is this review meant to accomplish? Choose any that apply.

Reduce family administrative time Improve visibility Strengthen continuity Support more complex decisions Compare a proposal Other purpose

Main concern or decision Other purpose or context What family members want to keep doing What the family wants someone else to own Decisions the family, trustee, or another authority holder must retain Management appetite and retained workload

Family branches (count or band) Trusts / entities (count or band) Custodians / banks (count or band) Jurisdictions / properties / recurring payments

2 · Continuity and backup

Urgent decisions and adviser absences

For each situation, record the work that must be done, who would receive it, whether that person has accepted the handoff and what extra help is available on short notice.

Ordinary recurring month — what work appears, who receives it, and has the handoff been accepted? Urgent tax, liquidity, and legal decision — who coordinates, who holds authority, and what surge capacity exists? Usual coordinator absent — which authority, backup, access, or deadline controls fail or hold? “I do not know what may be missing” — assessment question for the meeting brief

Surge-capacity evidence to request Stress-test follow-up owner and date

3 · Coordination responsibilities

Who coordinates the advisers?

This is the person or role able to convene decisions, change assignments and follow unresolved work until it is corrected. It does not grant legal authority or allocate liability.

System-owner alias or role Authority to convene or reassign — basis and limits Backup system owner Review cadence and escalation trigger

Responsibility domain 1 of 8

Investment oversight

Choose a need status for each prompt. A structure label does not answer who performs, authorizes, coordinates, or reviews the work.

Policy and liquidity constraints Manager selection and review Allocation decisions Trade authority Capital-call calendar Coordination across accounts

Requirement and deliverable record

Task ID and selected task(s) Requirement status Required deliverable Due date or event trigger Family / entity / account scope alias Custom task or split record needed

Baseline — current arrangement User-entered

Who does, authorizes, coordinates, owns, reviews, and backs up this task now?

Performer alias(es) Delivery mode Authority holder alias(es) Authority basis status Authority basis reference or not-applicable reason Coordinator alias Accountable owner for follow-through / remediation Completion reviewer alias Backup alias Handoff accepted by Handoff acceptance status Capacity / absence evidence Cadence Entity scope Completion evidence Coverage state Evidence status Evidence date Evidence / scope reference label Current status

Express exclusions and work remaining elsewhere Unresolved question, next owner, and date Gap disposition Disposition reason / consequence

Candidate A — dedicated family office or named variant Proposed

Repeat every role. Nothing carries over from the baseline unless the family confirms it.

Candidate / provider alias Performer alias(es) Delivery mode Authority holder alias(es) Authority basis status Authority basis reference or not-applicable reason Coordinator alias Accountable owner for follow-through / remediation Completion reviewer alias Backup alias Handoff accepted by Handoff acceptance status Capacity / absence evidence Cadence Entity scope Completion evidence Coverage state Evidence status Evidence date Evidence / scope reference label

Express exclusions and work remaining elsewhere Unresolved question, recheck date, and owner Gap disposition Disposition reason / consequence

Candidate B — multifamily office or named variant Proposed

Repeat every role. A referral is not performance.

Express exclusions and work remaining elsewhere Unresolved question, recheck date, and owner Gap disposition Disposition reason / consequence

Candidate C — existing advisers with explicit coordination or named variant Proposed

Repeat every role. “Included” still needs scope, cadence, and entity coverage.

Express exclusions and work remaining elsewhere Unresolved question, recheck date, and owner Gap disposition Disposition reason / consequence

The accountable owner follows unresolved work through remediation; the reviewer checks evidence. These roles may be the same person, but they remain separate fields. Neither grants legal authority or allocates liability.

Responsibility domain 2 of 8

Tax and estate coordination

Keep collecting records, estimating, preparing, signing, legal drafting, funding, titling, and implementation verification separate when different people perform or authorize them.

Tax records collection Tax estimates and deadlines Tax scenario work Return preparation Return signing or filing authority Estate-planning discussion Legal drafting Trust funding and titling Implementation verification

Requirement and deliverable record

Task ID and selected task(s) Requirement status Required deliverable Due date or event trigger Family / entity / jurisdiction scope alias Custom task or split record needed

Baseline — current arrangement User-entered

Current roles and evidence

Performer alias(es) Delivery mode Authority holder alias(es) Authority basis status Authority basis reference or reason Coordinator alias Accountable owner Completion reviewer Backup alias Handoff accepted by Handoff acceptance Capacity / absence evidence Cadence Entity scope Completion evidence Coverage state Evidence status Evidence date Evidence / scope reference label Current status

Exclusions and work remaining elsewhere Question, next owner, and date Gap disposition Disposition reason / consequence

Candidate A — dedicated family office or named variant Proposed

Proposed roles and evidence — no baseline carryover

Candidate / provider alias Performer alias(es) Delivery mode Authority holder alias(es) Authority basis status Authority basis reference or reason Coordinator alias Accountable owner Completion reviewer Backup alias Handoff accepted by Handoff acceptance Capacity / absence evidence Cadence Entity scope Completion evidence Coverage state Evidence status Evidence date Evidence / scope reference label

Exclusions and work remaining elsewhere Question, recheck date, and owner Gap disposition Disposition reason / consequence

Candidate B — multifamily office or named variant Proposed

Proposed roles and evidence — referrals remain unperformed

Exclusions and work remaining elsewhere Question, recheck date, and owner Gap disposition Disposition reason / consequence

Candidate C — existing advisers with explicit coordination or named variant Proposed

Proposed roles and evidence — scope must be explicit

Exclusions and work remaining elsewhere Question, recheck date, and owner Gap disposition Disposition reason / consequence

This worksheet records the family’s understanding of authority. It does not validate a power of attorney, trust authority, filing authority, or legal obligation.

Responsibility domain 3 of 8

Reporting and reconciliation

Separate building a report, checking its source data, reconciling records, selecting valuation methods, and making decisions from the report.

Source-data feeds Entity and ownership ledger Consolidated balance sheet Cash forecast Reconciliation Performance and valuation methods Stale or private-asset estimates

Requirement and deliverable record

Task ID and selected task(s) Requirement status Required deliverable Due date or event trigger Entity / branch / account scope alias Custom task or split record needed

Baseline — current arrangement User-entered

Current roles and evidence

Exclusions and work remaining elsewhereQuestion, next owner, and dateGap dispositionDisposition reason / consequence

Candidate A — dedicated family office or named variant Proposed

Proposed roles and evidence — no baseline carryover

Exclusions and work remaining elsewhereQuestion, recheck date, and ownerGap dispositionDisposition reason / consequence

Candidate B — multifamily office or named variant Proposed

Proposed roles and evidence — referral is not performance

Exclusions and work remaining elsewhereQuestion, recheck date, and ownerGap dispositionDisposition reason / consequence

Candidate C — existing advisers with explicit coordination or named variant Proposed

Proposed roles and evidence — scope must be explicit

Exclusions and work remaining elsewhereQuestion, recheck date, and ownerGap dispositionDisposition reason / consequence

Record the method and freshness of private-asset estimates. A report can be delivered in full and still contain unresolved valuations.

Responsibility domain 4 of 8

Bill payment

Keep invoice collection, payee verification, approval, payment release, reconciliation, and exception handling visible as distinct steps.

Invoice collection Payee verification Payment approval Payment release Payment reconciliation Exception and suspected-fraud escalation

Requirement and deliverable record

Task ID and selected task(s) Requirement status Required deliverable Due date or event trigger Entity / property / payment scope alias Custom task or split record needed

Baseline — current arrangement User-entered

Current roles and evidence

Performer alias(es) Delivery mode Authority holder alias(es) Authority basis status Authority basis reference or reason Coordinator alias Accountable owner Completion reviewer / reconciler Backup alias Handoff accepted by Handoff acceptance Capacity / absence evidence Cadence Entity scope Completion evidence Coverage state Evidence status Evidence date Evidence / scope reference label Current status

Exclusions and work remaining elsewhereQuestion, next owner, and dateGap dispositionDisposition reason / consequence

Candidate A — dedicated family office or named variant Proposed

Proposed roles and evidence — no baseline carryover

Candidate / provider alias Performer alias(es) Delivery mode Authority holder alias(es) Authority basis status Authority basis reference or reason Coordinator alias Accountable owner Completion reviewer / reconciler Backup alias Handoff accepted by Handoff acceptance Capacity / absence evidence Cadence Entity scope Completion evidence Coverage state Evidence status Evidence date Evidence / scope reference label

Exclusions and work remaining elsewhereQuestion, recheck date, and ownerGap dispositionDisposition reason / consequence

Candidate B — multifamily office or named variant Proposed

Proposed roles and evidence — referral is not performance

Candidate / provider alias Performer alias(es) Delivery mode Authority holder alias(es) Authority basis status Authority basis reference or reason Coordinator alias Accountable owner Completion reviewer / reconciler Backup alias Handoff accepted by Handoff acceptance Capacity / absence evidence Cadence Entity scope Completion evidence Coverage state Evidence status Evidence date Evidence / scope reference label

Exclusions and work remaining elsewhereQuestion, recheck date, and ownerGap dispositionDisposition reason / consequence

Candidate C — existing advisers with explicit coordination or named variant Proposed

Proposed roles and evidence — scope must be explicit

Candidate / provider alias Performer alias(es) Delivery mode Authority holder alias(es) Authority basis status Authority basis reference or reason Coordinator alias Accountable owner Completion reviewer / reconciler Backup alias Handoff accepted by Handoff acceptance Capacity / absence evidence Cadence Entity scope Completion evidence Coverage state Evidence status Evidence date Evidence / scope reference label

Exclusions and work remaining elsewhereQuestion, recheck date, and ownerGap dispositionDisposition reason / consequence

Control-design prompt: if the same party releases and reconciles payments, record a question for review. Do not treat that fact by itself as an allegation of noncompliance.

Responsibility domain 5 of 8

Governance

A written family policy can organize a process. It does not override a trust document or determine legal authority.

Decision rights Family-meeting preparation Minutes and action log Conflict process Family education Distribution-policy discussions

Requirement and deliverable record

Task ID and selected task(s) Requirement status Required deliverable Due date or event trigger Family branch / entity scope alias Custom task or split record needed

Baseline — current arrangement User-entered

Current roles and evidence

Exclusions and work remaining elsewhereQuestion, next owner, and dateGap dispositionDisposition reason / consequence

Candidate A — dedicated family office or named variant Proposed

Proposed roles and evidence — no baseline carryover

Exclusions and work remaining elsewhereQuestion, recheck date, and ownerGap dispositionDisposition reason / consequence

Candidate B — multifamily office or named variant Proposed

Proposed roles and evidence — referral is not performance

Exclusions and work remaining elsewhereQuestion, recheck date, and ownerGap dispositionDisposition reason / consequence

Candidate C — existing advisers with explicit coordination or named variant Proposed

Proposed roles and evidence — scope must be explicit

Exclusions and work remaining elsewhereQuestion, recheck date, and ownerGap dispositionDisposition reason / consequence

Record who prepares the process separately from who may make a decision. A meeting organizer or note-taker does not acquire decision authority through this worksheet.

Responsibility domain 6 of 8

Privacy and access

Map who can see, share, recover, revoke, and delete access. Record reference labels and dates rather than credentials or private documents.

Access permissions Data sharing and consent Vendor access Incident-response contact Offboarding and deletion Recovery test

Requirement and deliverable record

Task ID and selected task(s) Requirement status Required deliverable Due date or event trigger Data / entity / vendor scope alias Custom task or split record needed

Baseline — current arrangement User-entered

Current roles and evidence

Performer alias(es) Delivery mode Authority holder alias(es) Authority basis status Authority basis reference or reason Coordinator alias Accountable owner Completion reviewer Backup alias Handoff accepted by Handoff acceptance Capacity / absence evidence Cadence Entity / data scope Completion evidence Coverage state Evidence status Evidence date Evidence / scope reference label Current status

Exclusions and work remaining elsewhereQuestion, next owner, and dateGap dispositionDisposition reason / consequence

Candidate A — dedicated family office or named variant Proposed

Proposed roles and evidence — no baseline carryover

Candidate / provider alias Performer alias(es) Delivery mode Authority holder alias(es) Authority basis status Authority basis reference or reason Coordinator alias Accountable owner Completion reviewer Backup alias Handoff accepted by Handoff acceptance Capacity / absence evidence Cadence Entity / data scope Completion evidence Coverage state Evidence status Evidence date Evidence / scope reference label

Exclusions and work remaining elsewhereQuestion, recheck date, and ownerGap dispositionDisposition reason / consequence

Candidate B — multifamily office or named variant Proposed

Proposed roles and evidence — referral is not performance

Candidate / provider alias Performer alias(es) Delivery mode Authority holder alias(es) Authority basis status Authority basis reference or reason Coordinator alias Accountable owner Completion reviewer Backup alias Handoff accepted by Handoff acceptance Capacity / absence evidence Cadence Entity / data scope Completion evidence Coverage state Evidence status Evidence date Evidence / scope reference label

Exclusions and work remaining elsewhereQuestion, recheck date, and ownerGap dispositionDisposition reason / consequence

Candidate C — existing advisers with explicit coordination or named variant Proposed

Proposed roles and evidence — scope must be explicit

Candidate / provider alias Performer alias(es) Delivery mode Authority holder alias(es) Authority basis status Authority basis reference or reason Coordinator alias Accountable owner Completion reviewer Backup alias Handoff accepted by Handoff acceptance Capacity / absence evidence Cadence Entity / data scope Completion evidence Coverage state Evidence status Evidence date Evidence / scope reference label

Exclusions and work remaining elsewhereQuestion, recheck date, and ownerGap dispositionDisposition reason / consequence

Do not place credentials, recovery codes, access tokens, or private data in this worksheet. Record the responsible role and a harmless reference label.

Responsibility domain 7 of 8

Succession and backup

Test continuity across a family event, the loss of a key employee, and a provider change. Legal instructions remain subject to review by the relevant counsel.

Family incapacity or death instructions and counsel review Successor authority Employee backup Provider change or exit Next-generation access and onboarding

Requirement and deliverable record

Task ID and selected task(s) Requirement status Required deliverable Due date or event trigger Family branch / entity / provider scope alias Custom task or split record needed

Baseline — current arrangement User-entered

Current roles and evidence

Exclusions and work remaining elsewhereQuestion, next owner, and dateGap dispositionDisposition reason / consequence

Candidate A — dedicated family office or named variant Proposed

Proposed roles and evidence — no baseline carryover

Exclusions and work remaining elsewhereQuestion, recheck date, and ownerGap dispositionDisposition reason / consequence

Candidate B — multifamily office or named variant Proposed

Proposed roles and evidence — referral is not performance

Exclusions and work remaining elsewhereQuestion, recheck date, and ownerGap dispositionDisposition reason / consequence

Candidate C — existing advisers with explicit coordination or named variant Proposed

Proposed roles and evidence — scope must be explicit

Exclusions and work remaining elsewhereQuestion, recheck date, and ownerGap dispositionDisposition reason / consequence

For every time-critical task, record a named backup, the receiving party’s acceptance, and evidence of a recent test or a question to verify it.

Responsibility domain 8 of 8

Accountability and follow-up

Name who follows unresolved work through remediation, who reviews evidence, when the scope and fee review occurs, and where escalation goes.

Owner for each deliverable Due date or trigger Review evidence Escalation path Periodic scope and fee review Remediation owner

Requirement and deliverable record

Task ID and selected task(s) Requirement status Required deliverable Due date or event trigger Family / entity / provider scope alias Custom task or split record needed

Baseline — current arrangement User-entered

Current roles and evidence

Performer alias(es) Delivery mode Authority holder alias(es) Authority basis status Authority basis reference or reason Coordinator alias Accountable owner for remediation Completion reviewer Backup alias Handoff accepted by Handoff acceptance Capacity / absence evidence Cadence Entity scope Completion evidence Coverage state Evidence status Evidence date Evidence / scope reference label Current status

Exclusions and work remaining elsewhere Question, recheck date, and owner Gap disposition Disposition reason / consequence

Candidate A — dedicated family office or named variant Proposed

Proposed roles and evidence — no baseline carryover

Candidate / provider alias Performer alias(es) Delivery mode Authority holder alias(es) Authority basis status Authority basis reference or reason Coordinator alias Accountable owner for remediation Completion reviewer Backup alias Handoff accepted by Handoff acceptance Capacity / absence evidence Cadence Entity scope Completion evidence Coverage state Evidence status Evidence date Evidence / scope reference label

Exclusions and work remaining elsewhere Question, recheck date, and owner Gap disposition Disposition reason / consequence

Candidate B — multifamily office or named variant Proposed

Proposed roles and evidence — no baseline carryover

Candidate / provider alias Performer alias(es) Delivery mode Authority holder alias(es) Authority basis status Authority basis reference or reason Coordinator alias Accountable owner for remediation Completion reviewer Backup alias Handoff accepted by Handoff acceptance Capacity / absence evidence Cadence Entity scope Completion evidence Coverage state Evidence status Evidence date Evidence / scope reference label

Exclusions and work remaining elsewhere Question, recheck date, and owner Gap disposition Disposition reason / consequence

Candidate C — existing advisers with explicit coordination or named variant Proposed

Proposed roles and evidence — no baseline carryover

Candidate / provider alias Performer alias(es) Delivery mode Authority holder alias(es) Authority basis status Authority basis reference or reason Coordinator alias Accountable owner for remediation Completion reviewer Backup alias Handoff accepted by Handoff acceptance Capacity / absence evidence Cadence Entity scope Completion evidence Coverage state Evidence status Evidence date Evidence / scope reference label

Exclusions and work remaining elsewhere Question, recheck date, and owner Gap disposition Disposition reason / consequence

Accountable owner means follow-through and remediation. It is distinct from legal authority and does not assign legal liability.

4 · Full cost comparison

Cost ledger

Enter each real charge once under one cost ID. Link a bundle’s included services to that payable row; do not add an informational allocation again. Two genuinely separate invoices still both count.

Manual formulas.

Fixed annual fee = entered annual amount. Monthly × 12 is only a steady-state illustration.
Hourly = nonnegative hours × quoted hourly rate, with assumptions visible.
AUM flat = relevant billable base × annual rate as a fraction. 0.50% = 0.005.
Marginal tiers = Σ max(0, min(base, upper bound) − lower bound) × tier rate.
Whole-balance breakpoint = applicable bracket rate × the entire base. Record which method applies.
Floor minimum = max(calculated charge, minimum). An additive retainer is a separate row.
Known recurring economic cost = unique recurring direct charges + unique embedded expenses.
First-year cost = recurring amounts actually expected + setup + exit + overlap, using row timing and minimum rules.

Do not use blank as zero. Zero must be an explicit zero. “Not applicable” needs a reason. Keep different currencies separate unless the family supplies a dated exchange rate. Do not model private-fund waterfalls, carry, hurdles, high-water marks, taxes, expected tax savings, or return benefits here.

Current arrangement

Baseline — current arrangement

Arrangement / candidate alias Required scope reference Common currency for subtotal Common period

Cost row 1 Blank entry

Identity, amount, inclusion, evidence, and transition

Cost ID Candidate / arrangement ID Payee alias Charge description Linked task IDs Layer Recurring or one-time Billing period Amount status Currency Pricing type Exact amount Range low Range high Hours Hourly rate Fee base Base definition Base measurement date Annual rate as fraction Tier method Minimum treatment Minimum amount Inclusion mode Parent cost ID Credit for cost ID Evidence reference label Evidence status Effective dates Payable by alias Payer / entity scope Tax treatment unknown? Replaces cost ID(s) Replaced task ID(s) Scope match status Replacement evidence Old service end New service start Overlap start Overlap end Termination charge ID or explicit none / unknown First-year counted amount Proration rule First-year minimum treatment

Tiers / bounds / rates Credit cap, period, method, and ordering Assumptions and unresolved inclusion questions Not-applicable reason or continuation reference

Cost row 2 Blank entry

Identity, amount, inclusion, evidence, and transition

Tiers / bounds / rates Credit cap, period, method, and ordering Assumptions and unresolved inclusion questions Not-applicable reason or continuation reference

Cost row 3 Blank entry

Identity, amount, inclusion, evidence, and transition

Tiers / bounds / rates Credit cap, period, method, and ordering Assumptions and unresolved inclusion questions Not-applicable reason or continuation reference

Manual reconciliation and subtotals

Use unique counted cost IDs only. If a material amount remains unknown, label the result “Known subtotal; incomplete.”

Recurring direct charges subtotal Embedded investment expenses subtotal Known recurring economic cost Subtotal status First-year recurring amount actually expected Setup, exit, and overlap amount Known first-year cost Family oversight time, hours / month Optional user-supplied opportunity-cost scenario Ongoing difference versus current arrangement First-year difference versus current arrangement Comparable?

Unpriced, contingent, excluded, and foreign-currency items Why the total or comparison is incomplete Baseline retained → added → removed after termination → overlap / exit → target bridge Cash-timing notes; keep embedded costs separate from cash invoices

Candidate arrangement

Candidate A — dedicated family office or named variant

Arrangement / candidate alias Required scope reference Common currency for subtotal Common period

Cost row 1 Blank entry

Identity, amount, inclusion, evidence, and transition

Tiers / bounds / rates Credit cap, period, method, and ordering Assumptions and unresolved inclusion questions Not-applicable reason or continuation reference

Cost row 2 Blank entry

Identity, amount, inclusion, evidence, and transition

Tiers / bounds / rates Credit cap, period, method, and ordering Assumptions and unresolved inclusion questions Not-applicable reason or continuation reference

Cost row 3 Blank entry

Identity, amount, inclusion, evidence, and transition

Tiers / bounds / rates Credit cap, period, method, and ordering Assumptions and unresolved inclusion questions Not-applicable reason or continuation reference

Manual reconciliation and subtotals

Use unique counted cost IDs only. If a material amount remains unknown, label the result “Known subtotal; incomplete.”

Candidate arrangement

Candidate B — multifamily office or named variant

Arrangement / candidate alias Required scope reference Common currency for subtotal Common period

Cost row 1 Blank entry

Identity, amount, inclusion, evidence, and transition

Tiers / bounds / rates Credit cap, period, method, and ordering Assumptions and unresolved inclusion questions Not-applicable reason or continuation reference

Cost row 2 Blank entry

Identity, amount, inclusion, evidence, and transition

Tiers / bounds / rates Credit cap, period, method, and ordering Assumptions and unresolved inclusion questions Not-applicable reason or continuation reference

Cost row 3 Blank entry

Identity, amount, inclusion, evidence, and transition

Tiers / bounds / rates Credit cap, period, method, and ordering Assumptions and unresolved inclusion questions Not-applicable reason or continuation reference

Manual reconciliation and subtotals

Use unique counted cost IDs only. If a material amount remains unknown, label the result “Known subtotal; incomplete.”

Candidate arrangement

Candidate C — existing advisers with explicit coordination or named variant

Arrangement / candidate alias Required scope reference Common currency for subtotal Common period

Cost row 1 Blank entry

Identity, amount, inclusion, evidence, and transition

Tiers / bounds / rates Credit cap, period, method, and ordering Assumptions and unresolved inclusion questions Not-applicable reason or continuation reference

Cost row 2 Blank entry

Identity, amount, inclusion, evidence, and transition

Tiers / bounds / rates Credit cap, period, method, and ordering Assumptions and unresolved inclusion questions Not-applicable reason or continuation reference

Cost row 3 Blank entry

Identity, amount, inclusion, evidence, and transition

Tiers / bounds / rates Credit cap, period, method, and ordering Assumptions and unresolved inclusion questions Not-applicable reason or continuation reference

Manual reconciliation and subtotals

Use unique counted cost IDs only. If a material amount remains unknown, label the result “Known subtotal; incomplete.”

5 · Transition, access and exit

Transition, access, and exit

A comparison does not require account movement. Record what actually needs to change, who protects deadlines during overlap, and what remains with the current providers.

Needed operating changes Records owner and export / data-portability process Permissions to grant, review, revoke, or delete Onboarding owner and receiving-party acceptance Must any accounts move? Why, and on whose authority? Assets, contracts, records, or permissions that may not move easily Overlap dates and owner protecting open deadlines Open deadlines and exceptions during the move What must reconcile before old service ends? Exit charges, annual minimums, refunds, or unknowns Backup / successor test — who, when, and evidence label Provider staff, affiliate, subcontractor, and retained-specialist dependencies

6 · Open questions and follow-up

Unknowns, exclusions, and next action

Named unresolved issues by type and consequence Accepted limitations and reasons Excluded or retained work Assumption and evidence dates to recheck Next conversation / owner / date Documents to request by harmless label

Every required task remains visible, including excluded or unassigned work. Every candidate repeats the full role tuple; no role was assumed to carry over. Referrals are shown as work still to arrange. Unknown authority is a question, not a conclusion. Time-critical tasks have a backup or an explicit continuity question. Cost subtotals remain incomplete wherever material items are unknown. Real names, identifiers, credentials, and detailed private records were removed. Relevant legal, tax, financial, custody, and compliance questions are assigned to qualified human reviewers.

Complete the five-page meeting pack Set detailed-record print mode Download blank paper pack

This manual page performs no calculations, automatic gap detection, scoring, recommendation, or provider verification.

Compact browser print

Five-page working meeting pack

Complete these pages directly, choose “compact meeting-pack mode,” and use the browser Print command. This compact pack does not copy entries from the detailed worksheet because the worksheet works without JavaScript.

Set compact meeting-pack mode Set detailed-record mode

Prepared Next review Main concern / decision What family members want to keep doing What someone else should own Decisions the family / trustee must retain

Need, deliverable, and frequency

Responsibility	R / O / N / ?	Deliverable / frequency
Investment oversight
Tax & estate coordination
Reporting & reconciliation
Bill payment
Governance
Privacy & access
Succession & backup
Accountability & follow-up

Highest-priority handoff

Task / entity alias Performer / authority holder(s) Coordinator / accountable owner Reviewer / backup Handoff accepted / capacity evidence Completion evidence / escalation route

Stress prompts

Ordinary month — work exposed / owner Urgent tax + liquidity + legal event — capacity Usual coordinator absent — authority / backup “I do not know what may be missing” — assessment question

Current arrangement alias Candidate A / model Candidate B / model Candidate C / model

Models may include a dedicated family office, multifamily office, existing advisers with an explicit coordination mandate, or named hybrids. Do not treat the arrangement’s name as proof that a service is included.

Required task / scope / cadence	Current	Candidate A	Candidate B	Candidate C

In each candidate cell name performer, authority, coordinator, accountable owner, reviewer, backup, handoff acceptance, capacity, coverage state, evidence/date, exclusion, and next question. Use page 4 when the cell is too small.

Proposal questions

Who performs, authorizes, coordinates, owns remediation, and checks completion?
Which entities, branches, accounts, deliverables, and frequencies are included?
What remains with family, CPA, attorney, trustee, or another provider?
Which employees, affiliates, subcontractors, retained specialists, and backups deliver the work?
Who can access data or release payments, and how is access revoked?
What happens when work is late, wrong, disputed, or the usual coordinator is absent?

Unassigned or unconfirmed work

Task / consequence	Follow-up owner	Date	Disposition / reason

Common currency / period Required scope reference

Arrangement	Recurring direct	Embedded	Known recurring economic	First-year	Family hours / month
Current
Candidate A
Candidate B
Candidate C

Unpriced, contingent, excluded, and foreign-currency items Why any total or comparison remains incomplete Ongoing and first-year differences, only if comparable Retained → added → removed → overlap / exit → target bridge

Transition

Records owner / export / data portability Account movement needed? Why / authority? Permissions / nonportable items / deletion Deadline owner during overlap / reconciliation before exit Backup and successor test Exit charge / annual minimum / unknown

Meeting close

System owner / backup Next conversation / owner / date Accepted limitations and reasons Documents / evidence to request

This worksheet organizes questions and user-entered information. It does not determine legal authority, verify providers, or recommend a structure.

Task ID / domain Arrangement / candidate alias Requirement / deliverable Cadence / due trigger Entity / family branch scope Performer(s) / delivery mode Authority holder(s) / basis status / reference Coordinator / named handoff Accountable owner for remediation Completion reviewer / completion evidence Backup / urgent-work capacity / test date Handoff accepted by / status / evidence date Coverage: included / separate / referral / excluded / unclear Evidence status / reference / date / recheck Exclusions and work remaining elsewhere Question / next owner / date / disposition

Authority basis: documented / reviewed by family; awaiting review; unknown; or not applicable with reason. Accountable owner tracks follow-through and does not gain legal authority or liability through this record.

Cost ID / arrangement ID Payee alias / charge / linked task IDs Layer / recurring or one-time / period Exact / range / unknown / N/A reason Amount or low–high / currency Pricing type / hours / rate / base / base definition Measurement date / annual rate / tier method Tiers / minimum / floor or additive Inclusion mode / parent cost ID Credit ID / cap / period / method / order Evidence reference / status / effective dates Payable by / payer scope / tax treatment unknown Replaces cost IDs / replaced task IDs Scope match / replacement evidence Old end / new start / overlap / termination charge ID First-year amount / proration / minimum treatment Assumptions / unknowns / continuation reference Retained baseline amount / confirmed reduction

Actual duplicate bills both count; duplicate descriptions of one bill do not. A task replacement does not cancel the old invoice until same-scope replacement, agreement end, and any retained amount are evidenced.

Educational worksheet. No suitability score, provider ranking, automatic recommendation, calculated personal result, contact gate, or data transmission is present. Use the relevant advisers for legal, tax, investment, custody, employment, cybersecurity, and compliance questions.

Altar Rock · Advice for your family

Who should carry this work for your family?

Use the guide and worksheets to list the responsibilities, costs and questions you need to resolve. Andrew Barnes and the Altar Rock team can review how those responsibilities fit your family’s investment and wealth-transfer plans and where you may need separate specialists.

Talk with Altar Rock How we work

Tell us what you are considering and what you need help assessing. Your worksheet entries are not sent with this link.

Altar Rock advisory team

The responsibilities you want help with
Where Altar Rock and your other advisers would fit
How the work should continue when people or generations change

These guides and tools are educational examples. Advice for your family requires a review of your circumstances with the appropriate investment, tax and legal advisers.

Investments & tax

Transfer & giving

Family resources

Family responsibility worksheet

Family responsibility worksheet — detailed record

Choose the record you need

Purpose and family context

Urgent decisions and adviser absences

Who coordinates the advisers?

Investment oversight

Tax and estate coordination

Reporting and reconciliation

Bill payment

Governance

Privacy and access

Succession and backup

Accountability and follow-up

Cost ledger

Baseline — current arrangement

Candidate A — dedicated family office or named variant

Candidate B — multifamily office or named variant

Candidate C — existing advisers with explicit coordination or named variant

Check the costs before comparing

Transition, access, and exit

Unknowns, exclusions, and next action

Five-page working meeting pack

Family responsibilities — meeting brief

Need, deliverable, and frequency

Highest-priority handoff

Stress prompts

Compare the same brief

Proposal questions

Unassigned or unconfirmed work

Costs, transition, and next action

Transition

Meeting close

Task / candidate continuation

Cost / replacement continuation

Who should carry this work for your family?